The Office Communication in Written Form
Learning Targets
1.7.1 Create documents and tables
1.7.2 Format text using basic and advanced formatting functions 1.7.3 Locate/replace text using search and replace functions 1.7.5 Employ word processing utility tools (e.g., spell checker, grammar checker, and thesaurus) 1.7.6 Create tables, columns, outlines, footnotes and endnotes 1.7.9 Print materials using print function 1.7.10 Edit documents (i.e., version control) 1.7.11 Access needed information using word processing help screens |
4.3 Use proper grammar and vocabulary
4.8 Utilize written communication 4.9 Use communication technologies/systems (e.g., email, facsimile transaction [FAX], voice mail, cell phones, conference calling, answering systems, teleconferencing) 4.10 Communicate using telecommunications tools 4.11 Communicate effectively following company guidelines in the business environment 4.21 Prepare written business documents 8.4 Use applications 8.14 Apply technology to business applications |
I Can Statements
1. Open Word, create a new document, open a saved document
2. Change font and paragraph type, size, alignment, spacing
3. Use the find and replace function for editing
4. Create tables from scratch or text
5. Insert headers, footers, end notes and footnotes
6. View and print documents in portrait or landscape view
7. Use word processing utility tools (e.g. spell checker, grammar check and thesaurus) to edit documents
8. Create correctly formatted business documents (i.e. letters, memos, flyers and reports)
9. Insert clip art and word art into documents
2. Change font and paragraph type, size, alignment, spacing
3. Use the find and replace function for editing
4. Create tables from scratch or text
5. Insert headers, footers, end notes and footnotes
6. View and print documents in portrait or landscape view
7. Use word processing utility tools (e.g. spell checker, grammar check and thesaurus) to edit documents
8. Create correctly formatted business documents (i.e. letters, memos, flyers and reports)
9. Insert clip art and word art into documents
Vocabulary
Document
Word Processing |
Desktop Publishing
Draft |
Netiquette
References |
Footer
Header |
Unit Overview
Many business communications are in written form, and their preparation is a time-consuming task that requires many competent employees. The ability to read and understand written documents is a basic yet vital skill for all types of offices workers. In this unit you will examine the importance of reading skills. You will also learn to develop and process effective business documents. You will be come acquainted with the procedures to prepare effective business letters, memos, reports, and related documents.
Resources
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Assignments
1. Reviewing the Topic 4-2
a. Questions: 1, 2, 3, 7, 10, 11, 13, 14, 15 b. Complete the attached questions as Reviewing the Topic 4-2 and upload to your Turn-Ins 2. Reviewing the Topic 4-3 a. Questions 7, 8 b. Complete the attached questions as Reviewing the Topic 4-3 and upload to your Turn-Ins 3. 4-3 Activity 1 - Utilizing Microsoft Word a. Create a memo with the keyed text in the attached Word Document. b. Save the document as "Chapter 4 Memo" c. Create a memo for Black's Computers. Address the memo to Carlos Morales, Vice President of Sales. The memo should be from Virginia Lowell. d. Use an appropriate subject heading. Begin the body of your memo report with the lines of the attached word document. e. Remember the assignment will be graded on mailability standards. Use Spelling and Grammar Check as well as correct spacing. f. Print the document. to check for readability. Turn a hard copy of the document in as well as uploading to your Turn-In account in Engrade. |